Successfully Closing a SIP's Position
Your Stewards Program Coordinator will send you an email prompt with close out tasks to complete before your SIP departs their position. Please prioritize completion of these items when you receive the prompt.
Additionally, your SIP will receive a separate email list of items that need to be completed in order for Stewards to close out their position and prompt AmeriCorps to process their Education Award. Please work with your SIP to ensure they are working through their exiting tasks.
Exiting Tasks
The following steps all must be complete in order for the successful exit your SIP:
For more information regarding these tasks please visit the Member Exiting Info webpage (member webpage pw: sipintern123.
Supervisor tasks
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Timesheets submitted and approved
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Final member evaluation
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Final Individual Placement Partner Evaluation (auto sent from CL Community Portal)
Member tasks
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Timesheets submitted and approved
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Final report & project examples
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AmeriCorps Exit Form
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Exit Survey - auto sent from CL Community Portal
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Monthly Accomplishments
01
Timesheets
All timesheets must be entered and approved by the SIP's final day. Please be cognizant of their total AmeriCorps hours relative to the minimum required for their position.
02
Final Member Evaluation
This evaluation is one of the many tools for monitoring the progress of each SIP. Evaluations should be a profile of the SIP's experience that documents their highs, lows, triumphs, and struggles. Your meeting with them is a professional performance evaluation and should be completed in person (or virtual if needed) on or before their last day.
03
Final Individual Placement Partner Evaluation
You will automatically receive an email from the Conservation Legacy Community Portal with a link to complete the final partner evaluation 7 days prior to your member's exit date. This is a very short evaluation, with only two required questions. By completing this form, you are providing invaluable feedback to the organization and directly influencing Stewards' ability to communicating your SIP's project work to AmeriCorps.
If you do not complete this short evaluation, Stewards will be unable to count the SIP's project accomplishments in their annual reporting measurements that are used to secure future AmeriCorps funding.
Complete!
After all of the above tasks are completed in conjunction with the task list provided to the SIP, Stewards can close out their term and, most importantly, you and your team can pat yourselves on the back!
Thank you for all your hard work in supporting an SIP!
